Operations and Calendar Coordinator
Position: Operations and Calendar Coordinator
Compensation: Hourly rate $17-$21/hr. Generous benefits package including a 403(b)-retirement plan.
Reports to: Assistant Executive Director
Hours: Full Time: Non-Exempt: Flexible - Some evenings and weekends required.
Please email cover letter & resume
Michelle Caplan, Assistant Executive Director at firstname.lastname@example.org
Congregation Neveh Shalom is a warm, welcoming, vibrant Conservative Synagogue in Portland with more than 850 families and 150+ years of creating meaningful Jewish connections for our members. We are recruiting a dynamic, organized, and detail-oriented Operations and Calendar Coordinator.
The Operations and Calendar Coordinator is the point person for facility coordination and will work under the direct supervision of the Assistant Executive Director. This person will collaborate closely with the Heads of School and the Facilities Director. This position will serve as the operations lead. The role will encompass various responsibilities, including, but not limited to, day-to-day operations, assisting with event planning, life cycle event support, managing the master facility calendar, and supporting the Facility Director and custodial staff.
This position plays a vital role with families in the B’nai Mitzvah program. Supporting and evaluating their event needs throughout the planning process. Working closely with the clergy and B’nai Mitzvah Coordinator to ensure a seamless experience for families in the program.
Experience with event planning, AV, catering, contracts, project management, facility needs, and logistics is a plus.
Coordinate Master Facility Calendar, Logistics and Campus Operations
Partner with the Facility Director to ensure communication for all event needs are clear and articulated to the custodial staff
Responsible for Safety Preparedness
Lead weekly Operations meetings with stakeholders from all departments
Assign space (both physical and virtual) for all programs, events, meetings, and rentals
Oversee all needs (internal and external) related to facility rentals and event requests, including rental fees, promotion of space, insurance, contracts, and execution of events
Facilitate short-term rentals and rental space for small group meetings and actively identify new opportunities to increase rental revenue
Prepare and coordinate weekly security schedule with vendor
Maintain inventory of event and programmatic-related equipment and furnishings
Work closely with the Program Director and the Communications Coordinator
Coordinate vendor relationships for Livestream excellence
Coordinate with A/V vendor for large event needs
Work closely with vendors, congregants, and clergy to oversee arrangements for all other lifecycle events
Core Competencies/Desired Skills:
Self-directed, self-motivated, flexible
Good organizational skills with the ability to understand and implement priorities in the face of competing demands
Strong interpersonal skills including willingness to work with others, maintain confidentiality and deal sensitively with a wide variety of people and organizational relationships
Strong writing and editing skills
Strong verbal communication skills for working with vendors, volunteers, congregation members and for talking with the public in person, via phone, or Zoom (or similar communications software)
Experience with Microsoft Office, Google Suite, plus the ability to use or quickly learn CRM (ShulCloud)
Able to use good judgment and think strategically
Identify and resolves problems in a timely manner
Show understanding and familiarity of Conservative Jewish religious practice, values and tradition and the ability to work effectively across the broad spectrum of Jewish affiliations